plene.ai / Tender pipeline
Put your bid effort where it will pay.
Tender alerts give you everything and rank nothing. We match each notice to the work you do, estimate the share you could realistically win, and tell you which to bid for now, which buyers to start talking to, and which to leave alone.
One recent report: 23 notices worth £2.46bn on paper, £55m once realistically valued, and four worth bidding for this quarter.
Who uses it
Anyone whose tender alerts have become a second inbox. The three situations below are typical of the enquiries we get; the quotes are illustrative.
The bid manager
Gets forty alerts a week, most of them frameworks the firm was never going to win, and has just lost three weeks to one of them.
"Which of these are worth the writing time?"
The managing director
Looking at a £400m framework and the headline figure on the notice, with no way of knowing what share of it is realistic.
"Is this the one that changes the business, or a distraction we can't afford?"
The operations director
Asked to pay for a security clearance, a rail pre-qualification and a manufacturer accreditation, and only able to fund one this year.
"Which one opens up the most work?"
What the report shows
Twelve charts on the pipeline, then a page for each notice
The pipeline charts show where the effort is worth it. The notice pages explain why each one fits, what you would need to prepare and what to do next. The charts below come from one contractor's pipeline, buyers anonymised.
Why each one fits, and where it doesn't
Each notice is scored on seven measures, including sector, discipline, scale, location and credentials, and drawn against the average across your pipeline. A shape that collapses on one axis shows you what the bid has to get past before anyone starts writing.
So what: you can see the shape of a bid at a glance and know which strength to lead with.
What is due, and when the work would start
Submission deadlines, early-stage notices that do not have a date yet, and the contract periods behind them, all on one timeline against today's date. The early-stage notices are where relationships with buyers get built.
So what: next quarter's bid calendar and the next two years of potential work on a single page.
Where the work is
Notice counts and average fit by region, with your home region marked. Location is rarely the reason a bid is lost, but it is often the reason a smaller firm never looks at a notice, and why the buyer two counties away has not heard of you.
So what: an answer to whether you should open a second base that is based on actual notices.
What to prepare, and what it unlocks
The accreditations and clearances buyers ask for across the pipeline, split into the ones you already hold and the ones you would need to get, with the value of the work behind each. In this pipeline, one security clearance stood between the company and £20m of addressable work.
So what: you can prioritise accreditations by the work they open up rather than by which body contacted you last.
Tell us what you bid for and where, and we will show you which of your current notices are worth the effort.
Ask about a pipeline reportWhat else is in the report
It opens with the recommendations: which notices to bid for first, which buyers to contact now, which accreditation to pursue, and which notices to request the selection criteria for before assuming you have a gap.
- Fit score distributionEvery notice on the matcher's 0 to 100 score, coloured by eligibility, with the spread between repeated assessments as a confidence signal.
- Demand by disciplineSector, sub-sector and leaf discipline, sized by notice count and coloured by fit, so you can see how much of the pipeline sits in your home discipline.
- Value ladderOpen notices ranked by addressable value with expected value overlaid, estimates hatched, frameworks discounted.
- Buyer landscapeBuyers ranked by best fit with notice count. A second notice from the same buyer is cheaper to win than a first.
- Fit heatmapEvery notice against every fit dimension. Read a row for the shape of a bid; read a column for a capability gap.
- Route to marketFramework against standalone by stage, so the addressable figures make sense.
- One page per noticeWhy it fits, the evidence, points to prepare, the next step, CPV codes, value basis, deadline, contract period and eligibility.
- Method pageThe weights, caps and thresholds used in this report, so any ranking can be challenged.
Ask us to run a pipeline report for your business
We do not send out sample reports. Instead we build a first version for your business and walk you through it on a call. All we need to start is a description of what you bid for and where, plus an export from your current tender alerts if you have one.
The first version is free and is ready before the call. If it is useful we can talk about the full report; if not, you still have the findings.
How the report is built
The weights and caps are printed in the report, so if you disagree with a ranking you can see exactly which number to challenge. Our approach.
Matching
Each notice is scored against your profile on sector, specialism, scale, location, discipline and certification. Where a notice has not been classified in detail, its discipline is taken from its Common Procurement Vocabulary (CPV) codes, the EU-derived classification every UK notice carries, and the report says so. Where the same notice has been assessed more than once, the assessments are combined and the difference between them is shown as a measure of confidence.
Win likelihood
A heuristic for ranking where effort is best spent, not a guarantee. It is a weighted score combining fit, eligibility, scale, discipline, certification, route to market and timing. Live notices count in full; early-stage notices and framework places count for less. The weights are printed on every notice page in the report.
Addressable value and tiers
Standalone contracts count in full. Framework and programme values are reduced to a realistic share and capped relative to your largest delivered project, and the published value is shown alongside. Notices are then sorted into tiers by likelihood and value; the thresholds are printed in the report.
Where this sits
The services are designed to be used in sequence. Each one picks up from the last, so you are not asked for the same information twice.
Company assessment
Establishes the profile the pipeline is scored against: typical project size, credentials held, home region and the sectors your filings support.
After thisRFI and RFP support
Takes the shortlist and the preparation points for each notice, records the bid or no-bid decision, and drafts the response.
Questions we get asked
How much of a £750m framework can we realistically win?
A place on a framework is permission to compete for call-offs, not guaranteed revenue. We count frameworks at a realistic single-supplier share and cap the result relative to your largest delivered project, so a £750m framework for a mid-sized contractor is ranked on a figure in the low millions, not hundreds of millions. The published value is still shown so you can see the difference, and the share and cap used are printed in the report.
What does a pre-market or prior information notice mean for us?
Under the Procurement Act 2023, buyers can publish a preliminary market engagement notice before a tender notice, while they are still designing the procurement and before the selection criteria are fixed.* This is the stage at which you can build a relationship and influence how the lots are structured. The report shows these notices as open-ended on the timeline and, for each, names the buyer to contact and what to ask: when the tender notice is expected, and how suppliers can engage.
What is win likelihood and how is it calculated?
A weighted score combining fit, eligibility, scale, discipline, certification, route to market and timing, with the weights printed on every notice page in the report. Live notices count in full; early-stage notices and framework places count for less. It is a way of ranking where to put effort, not a prediction of what you will win, and every chart says so.
Which tender sources do you cover?
UK public sector notices, from pre-market engagement through to award, across central and local government, health, defence, transport, utilities and education buyers. Framework mini-competitions, call-offs and private supply chain opportunities are included when you send us the export from the portal you already use. If a source matters to you and is not in our standard set, tell us and we will add it.
Our tender alerts already use CPV codes. What is different?
Alerts filter notices; they do not rank, value or explain them. The report scores each notice on sector, discipline, scale, location and credentials against your profile, uses Common Procurement Vocabulary (CPV) codes only when there is no better classification and says when it has done so, and gives you a shortlist you can justify to a board.
How do you decide which credentials to recommend?
We collect every accreditation, clearance and pre-qualification that buyers mention across the notices, group them, split them into ones you hold and ones you do not, and add up the value of the work behind each. In one recent pipeline a single security clearance stood between the company and £20m of addressable work. The recommendation is simply that ordering, by value opened up.
What happens to notices we decide not to bid?
They stay in the report as a recorded no-bid with the reason, so the next report starts from where you left off and nobody evaluates the same notice twice. Closed notices are kept as market intelligence, with a reminder to ask the buyer who won and when it will be re-procured.
How often is the pipeline refreshed?
Monthly is typical, with a short update in between if a notice with a deadline inside three weeks appears. Each refresh shows what has changed: new notices, moved deadlines and notices that have closed.
Talk to us
Tell us what you bid for and where, and we will show you which of your current notices are worth the effort.
Our phone line is answered 24 hours a day by Katie, an AI assistant we built and host in the UK. She can explain what we do, take a message, book a callback or put you through. Someone from the team replies to every enquiry the next working day. About Katie.
Or email hello@plene.ai.
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